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Agenda and minutes

Venue: Olympic Room, Aylesbury Vale District Council Gatehouse Road Aylesbury Bucks HP19 8FF

Contact: Khalid Ahmed  01494 732725; Email: khalid.ahmed@chilternandsouthbucks.gov.uk

Items
No. Item

42.

Declarations of Interest

Minutes:

Councillor Iain McCracken and Councillor Emma Webster both declared Interests as Members of the Berkshire Fire Authority.

43.

Minutes pdf icon PDF 134 KB

To agree the Minutes of the Meetings of the Police and Crime Panel and the Confirmation Hearing, both held on 13 February 2019.

Additional documents:

Minutes:

The Minutes of the Police and Crime Panel held on 13 February 2019 and the Confirmation Hearing for the appointment of the new Chief Constable held on 13 February 2019 were both agreed as correct records.  

44.

Public Question Time

Anyone who works or lives in the Thames Valley can ask a question at meetings of the Police and Crime Panel, at which a 20 minute session will be designated for hearing from the public.

 

If you’d like to participate, please read the Public Question Time Scheme and submit your questions by email to contact@thamesvalleypcp.org.uk at least three working days in advance of the meeting.

 

http://www.southbucks.gov.uk/article/5242/Public-questions-at-Panel-meetings

Minutes:

There were no public questions submitted.

45.

Themed Item - Update on Local Policing Model pdf icon PDF 126 KB

The Police and Crime Commissioner and the Chief Constable will present the report.

Minutes:

Members were reminded that in June 2016, the Panel was informed that Thames Valley Police’s 2014-15 Delivery Plan had included an action to review the approach to Neighbourhood Policing in light of best practice nationally and emerging College of Policing evidence. The strategy for the delivery of neighbourhood policing for Thames Valley Police was intended to complement the commitment of working together to make communities safer, and comprised the following four elements: Visibility - to increase public confidence and reduce crime; Engagement - to enable the participation of communities in policing at their chosen level; Problem solving - to identify, establish causation, respond and address local problems and Community Resilience - to increase public involvement in policing.

 

In November 2017, the Panel was provided with an update on how the new Local Policing Model was being in implemented in the Wycombe Local Policing Area.

 

The Police and Crime Commissioner reported that unfortunately a written progress report providing details on the first year of operation of the new policing model had not been provided due to the recent change of Chief Constable and the work which had been taking place during the budget preparation for 2019/20.

           

The Chief Constable of Thames Valley Police attended the meeting and provided an oral update on the progress made in relation to the recently implemented new Local Policing Model.

 

The Panel was informed that the new model provided an opportunity for the Police to focus on how policing should be delivered, particularly on a local level, across the force and beyond geographical boundaries. Local Policing Areas were aligned to local authority areas, with local commanders being accountable to the Chief Constable and with a consistent approach.

 

Forces had to come to decisions as to what structures to put in place in view of the reductions in police officers. TVP were very committed to having a local policing model. The Panel was informed that some Forces have moved away from the concept of local policing, moving resources away from local areas, whereas TVP have not.

 

The Chief Constable reported that this new model was introduced two years ago against a backdrop of cuts, with a significant number of people being lost to the organisation, which included 100 plus police officers being lost to the Force.

 

The Chief Constable explained the theory of the new model was to use neighbourhood officers who were local, familiar, consistent and accessible and dealt with problem solving. There was a response function element who responded to emergency “999” calls and an investigation function whose task was to gain justice for victims.  

 

However, with the reduction in police officer numbers, the Force had to become more resilient and adaptable, in terms of dealing with the changes in the types/complexity of crimes. Less inquisitive policing was being carried out around property theft and more police time was being taken towards ‘people crime’, such as assaults, domestic violence and vulnerability crimes. This changing face of policing was increasing the investigative burden.  

 

The new operating  ...  view the full minutes text for item 45.

46.

Annual Assurance Report - Joint Independent Audit Committee pdf icon PDF 351 KB

The Police and Crime Commissioner will present the report.

Minutes:

The Panel was provided with the Annual Assurance Report for 2018 from the Joint Independent Audit Committee, which informed Members how the Committee has complied with each of its specific responsibilities, during the last twelve months covering the period December 2017 to December 2018.

 

The PCC reported that the report provided an assurance opinion that the risk management and internal control environment in Thames Valley Police and the Office of the Police and Crime Commissioner was operating efficiently and effectively. Reference was made to the continuing scrutiny on force change management and the delivery of financial performance and operational effectiveness.

 

The Panel was informed that in relation to financial management, the report concluded that the Committee was satisfied that both the PCC’s Chief Finance Officer and the Force Director of Finance had the necessary capability and capacity to ensure the proper administration of the PCC’s and Force’s financial affairs.

 

The PCC referred to the new Enterprise Resource Planning (ERP) programme which was being developed and implemented across the three forces (Surrey, Sussex and TVP), the tri-force programme governance arrangements and recent programme audit findings. Improvements were needed with this and it was hoped the new systems implemented would achieve this.

 

Assurance was provided from the Committee that the corporate governance framework within Thames Valley was operating efficiently and effectively.

 

With regard to Complaints, Integrity and Ethics and the Force oversight arrangements, it was noted that there had been a broadening of the Complaints, Integrity and Ethics Panel’s considerations, away from its terms of reference. This was noted and was endorsed, as long as this did not detract from the full and proper consideration of the complaint process.

 

The report concluded in relation to Corporate Risk Management, that this area was managed effectively and there was appropriate capability for the published goals of both the PCC and the Force, to be achieved efficiently and effectively.

 

Business continuity management, Internal and External Audit were all classed as operating efficiently and effectively. In relation to Health and Safety, there were concerns that the number of assaults against Police Officers and staff had continued to rise.

 

RESOLVED

 

That the report be noted and the Panel offered their congratulations to the PCC and the Force for the  good report received from the Joint Independent Audit Committee.

47.

Complaints Integrity and Ethics Annual Assurance Report pdf icon PDF 283 KB

The Police and Crime Commissioner will present the report.  

Minutes:

The Panel gave consideration to the Complaints, Integrity and Ethics Panel’s Annual Assurance Report for 2018.

 

Reference was made to the matters of concern and issues raised during the year which included:

 

·         The time taken (as in the number of days) to resolve complaints compared to other Forces together with the number of complaints rising.

·         BME staff under-representation as a proportion of the workforce within TVP along with the number of BME officers being complained about.

·         Use of force by officers.

·         Justification and proportionality of Stop and Search powers.

·         Treatment of detainees in custody with mental health issues. The Panel drafted a letter to Lord Chancellor and Secretary of State for Justice MP David Gauke in regards to these issues.

·         Delay in examination of ICT equipment relating to alleged offences.

·         Prioritisation of child sexual exploitation (CSE) cases.

·         A desire for a greater focus by the Panel on ‘discrimination and equality’complaint cases.

·         Disclosable relationships with the Force.

·         Ethical dilemmas.

·         Abuse of authority in relation to officer relationships with victims of crime.

 

In conclusion, the Assurance Statement from the Complaints, Integrity and Ethics Panel was to provide an assurance to the PCC and Chief Constable that the complaints handling and management arrangements in place within Thames Valley Police were operating efficiently and effectively.

 

RESOLVED

 

That the Complaints, Integrity and Ethics Panel Annual Assurance report 2018 be noted.

 

48.

Police and Crime Plan Strategic Priority 2 - Prevention and Early Intervention pdf icon PDF 452 KB

The Police and Crime Commissioner will present the report.

Minutes:

Consideration was given to a report of the PCC, which summarised the progress to date (Year 2, 2018/19, to end of quarter 3) on the delivery of the Police and Crime Plan Strategic Priority 2 – Prevention and Early Intervention.

 

Discussion took place on some of the key aims:

 

·         Coordinated efforts by police and partner agencies to improve public awareness of measures to protect themselves from cybercrime, particularly targeting those most at risk (such as those at either end of the age spectrum)

 

The PCC reported that cybercrime was becoming a major sophisticated crime, with cyber criminals particularly targeting vulnerable people. Increased education and public awareness of these crimes was needed to protect the public. Details of the initiatives which have been carried out to improve public awareness were reported.

 

Reference was made to the work which was carried out with other agencies in relation to preventative work on cybercrime and the PCC reported that the authorities struggled to tackle major cyber fraud very well and only a small percentage was investigated due to a lack of Police resources and the sophistication of the cyber criminals. The Panel was informed that cybercrime needed to be addressed at a national level.

 

·         Increased focus by all agencies on preventing and tackling ‘peer on peer’ abuse

 

Reference was made to the new Domestic Violence Bill and the PCC reported that the Policy Unit would be translating the operational impact of this. A Member made reference to suicides which occurred as a result of domestic violence and that this information should be shared with CSPs. The PCC agreed to look into this.

 

·         Police and partners address road safety concerns, especially amongst vulnerable groups such as younger people, cyclists and pedestrians

 

Reference was made to individual cases of road safety concerns caused by inconsiderate driving which had not been investigated by the Police. The PCC reported that the joint Hampshire and Thames Valley Road Safety Team had suffered cut-backs to the service which had resulted in less police vehicles on Thames Valley Roads.

 

·         Improved use of technology by police, in order to prevent crime and support earlier intervention with known offenders

 

In relation to the TVP Delivery Plan action, the development of a collaborative approach to Automatic Number Plate Recognition with Hampshire Constabulary, the PCC reported that he would report back o9nn the timescale for the introduction of this.

 

RESOLVED

 

That the report on progress made on Police and Crime Plan Strategic Priority 2 - Prevention and Early Intervention be noted.

 

 

 

49.

Police and Crime Plan Strategic Priority 3 - Reducing Reoffending pdf icon PDF 377 KB

The Police and Crime Commissioner will present the report.

Minutes:

Consideration was given to a report of the PCC, which summarised the progress to date (Year 2, 2018/19, to end of quarter 3) on the delivery of the Police and Crime Plan Strategic Priority 3 – Reducing Reoffending.

 

Discussion took place on some of the key aims:

 

·         Improved data sharing on gangs, with the aim of reducing exploitation of young people through gang membership and reducing and preventing violent crime, especially knife crime.

 

Reference was made to the 100m allocated by the Government to tackle knife crime and a question was asked about the levels of knife crime in Thames Valley. The PCC reported that with the increased use of “stop and search” it was inevitable that the statistics for knife crime increased, however, violence associated with knife crime had gone down in the Thames Valley. The PCC said he would supply knife crime statistics for the Thames Valley to Panel Members.

 

·         Identification and Implementation of best practice in the management of perpetrators of domestic violence, particularly focussing on serial perpetrators

 

As was mentioned in the previous agenda item on Prevention and Early Intervention, the comments made in relation to the new Domestic Violence Bill and the need to share with CSPs, the suicides which occurred as a result of domestic violence, were noted.

 

RESOLVED

 

That the report on progress made on Police and Crime Plan Strategic Priority 3 – Reducing Reoffending be noted.

 

  

50.

Chairman Update / PCC Update / Topical Issues pdf icon PDF 153 KB

To note and ask questions on the updates from the Chairman and the PCC and on the Topical Issues report.

 

A Member of the Panel has requested that the PCC be asked to respond to the relocation of the Sexual Assault Referral Centre (SARC) provision from Bletchley police station to Bicester.

Minutes:

The Panel was provided with a report which presented details of topical policing issues since the last meeting of the Panel.

 

Discussion took place on the work of CSPs and the Panel placed on record their appreciation to the PCC for the continuing funding of CSPs.

 

A Member made reference to Cadet Force Instructors who were provided with paid leave to carry out their voluntary duties. A request was made that the Leaders of these Cadet Forces be afforded the same entitlement to paid leave to carry out this useful voluntary service. The PCC was encouraged to give consideration to affording time off for these volunteers.

 

A Member of the Panel raised an issue regarding the relocation of the Sexual Assault Referral Centre, from Bletchley Police Station to Bicester and the impact this would have on victims. There had been no consultation with Milton Keynes Council. The PCC reported that the relocation of the Sexual Assault Referral Centre was not a decision of the PCC and it was suggested that the Member take up the issue with Sexual Assault Referral Centre Board or the NHS, who were responsible for this service.         

 

The Chairman and the Panel noted that this meeting would be the last meeting of a number of Members who may be replaced by their constituent authorities as the representative to the Panel. It was noted that Independent Member, Julia Girling, Councillors Iain McCracken and Emma Webster would no longer be Members of the Panel for the next Municipal Year. The Panel placed on record their appreciation for the support and work of the three Members during their time as Members of the Panel. 

51.

Work Programme pdf icon PDF 95 KB

For Panel Members to put forward items for the Work Programme including ideas for themed meetings.

Minutes:

Noted.

52.

Date and Time of Next Meeting

The next meeting of the Panel is scheduled to take place on 21 June 2019 at Aylesbury Vale District Council Offices.

Minutes:

The Panel noted that the next meeting would take place on 21 June 2019 at 11.00am at Aylesbury Vale District Council Offices.